Horizon Europe offers beneficiaries the option to utilize personnel unit costs, streamlining and minimizing errors in cost declaration for staff in projects. This entails establishing a single predetermined daily rate for personnel, applicable across all staff involved in the project....
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Below all articles published so far about Horizon Europe. If you are missing something, contact us!
Who can issue a Certificate on the Financial Statement (CFS) after an audit?
The Certificate on the Financial Statement (CFS) after an audit must be issued by a qualified auditor. The auditor has to use the template of the European Commission. The template consists of the “Terms of Reference” (model for the agreement...
Read MoreWhat are lump sums funding in Horizon Europe?
For some programmes, the European Commission is using lump sums funding in Horizon Europe. The European Commission gives the beneficiary a fixed amount of grant and the project is only evaluated at performance level, not from a financial point of...
Read MoreHow do audits work in Horizon Europe?
Audits are mandatory in Horizon Europe for entities that receive more than 430.000€ of grant from the EU. If successful, this audit delivers the entity a Certificate on the Financial Statement (CFS) required by the EU. The CFS audit is...
Read MoreWhat is the Gender Equality Plan in Horizon Europe?
The Gender Equality Plan (GEP) in Horizon Europe is a mandatory document for public bodies, higher education establishments, and research organisations. Only organisations from EU Member States or Associated countries are subjected to this obligation. It is recommended for private-for-profit...
Read MoreIs Norway eligible for Horizon Europe?
Yes, Norway is eligible for Horizon Europe. On the 24th of December 2021, it has signed the agreement with the European Union to become a third country associated to Horizon Europe. Therefore, legal entities from Norway can receive EU funding...
Read MoreHow are Horizon Europe proposals evaluated?
Each part of Horizon Europe proposals are evaluated in a different manner. Part A is going through an eligibility check and Part B is evaluated by European Commission (EC) external experts on specific criteria. Part A, which is made of...
Read MoreHow are payments in Horizon Europe working?
In Horizon Europe, payments are done according to Article 22 of the Annotated Model Grant Agreement. Payments are made according to the amounts budgeted, reported and accepted. The payments of Horizon Europe projects are made by the European Commission to...
Read MoreWhat countries are eligible for Horizon Europe?
There are three type of countries that are eligible for the Horizon Europe programme: EU Member States, Third countries associated and other third countries. EU Members States: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France,...
Read MoreWhat is the page limit of Horizon Europe proposals?
In Horizon Europe, the page limit is 45 pages for Research and Innovation Actions (RIAs) as well as Innovation Actions (IAs) in total. For Coordination and Support Actions (CSAs), the page limit is set at 30 pages. When the proposal...
Read MoreCan months with absences be declared in Horizon Europe?
Yes, months with absences can be declared in Horizon Europe. More specifically, months with more than half of the time absent can be declared in time sheets. In Horizon 2020, in exclusive declarations, it is indeed not possible to declare...
Read MoreAre extra payments eligible in Horizon Europe?
Extra payments are eligible in Horizon Europe under certain circumstances. They have to be registered in the accounting of the beneficiary for the reporting period as a cost. In the case of a payment that has an accrual period greater...
Read MoreWhat is the funding rate in Horizon Europe?
The funding rate of Horizon Europe projects depends on the type of project and on the nature of the beneficiary. It can vary substantially depending on the call the entity or person is applying to. Below a summary of the...
Read MoreHow to prepare the budget of a Horizon Europe project?
To prepare correctly a budget of a Horizon Europe project, you should go through 5 important steps. 1. Review the call conditions and plan the work For each call, we need to check 3 elements: Financing conditions: this refers to...
Read MoreWhere can I find the National Contact Points (NCPs)?
The National Contact Points (NCPs) for Horizon Europe can found on the European Commission website. The network of National Contact Points is the main structure to provide guidance, practical information and assistance on all aspects of participation in Horizon Europe....
Read MoreWhere can I find the MGA of Horizon Europe?
The MGA of Horizon Europe, MGA standing for Model Grant Agreement, is a guide aimed at assisting EU grant beneficiaries. It is provided for information purposes only and is not intended to replace the binding legal agreements themselves, nor professional...
Read MoreWhere can I find the templates for Horizon Europe proposals?
The templates documents for Horizon Europe proposals can be found on the Funding & Tenders Portal under the Reference documents part. Then, select the programme, in this case Horizon Europe. Then, under Template & forms, click on Application forms. There,...
Read MoreWhere to find the reference documents for Horizon Europe?
The reference documents for Horizon Europe such as the framework programme regulation, the work programmes and the call documents, the grant agreements and contracts, and templates and forms can be found on the Funding & Tenders Portal of the European...
Read MoreWhat is Horizon Europe?
Horizon Europe 9th framework programme of the European Union (EU) and is its main funding tool for research and innovation with a budget of 95.5€ billion spanning from 2021 to 2027. Through financing research and innovation projects, Horizon Europe tackles...
Read MoreCan I declare the cost of an SME owner in Horizon Europe?
Yes, you can declare the cost of an SME owner in Horizon Europe if she/he does not receive a salary. For this you need to determine the days worked on the Horizon Europe project and the daily rate of the...
Read MoreAre sick leaves eligible in Horizon Europe?
Sick leaves in Horizon Europe are eligible if they are an actual cost for your entity. According to the Annotated Model Grant Agreement, you may not include any part of the remuneration which has not been an actual cost for...
Read MoreWhere can I find the time sheet template for Horizon Europe?
To justify personnel costs, it is mandatory to provide a time sheet for Horizon Europe projects. Hereby the template provided by the European Commission. The obligation to have time sheet in Horizon Europe is stated in Article 20 of the...
Read MoreWhen do I have to put the EU flag in Horizon Europe?
The EU flag in Horizon Europe is mandatory for communication and dissemination activities as well as infrastructure, equipment, vehicles, supplies or major result funded by the grant. The EU flag must be clearly visible as well as the text next...
Read MoreWhat is the SME definition for the EU in Horizon Europe?
The SME definition in Horizon Europe is given by the Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs. Note that this definition is also valid for Horizon 2020. It should be less than 250 employees and less than 50M€ of...
Read MoreCan I pay employees more in Horizon Europe projects?
Yes, under certain circumstances there is a possibility to pay employees more in Horizon Europe projects, it is called the project-based remuneration. For programmes with standard rules for supplementary payments: The personnel costs may also include supplementary payments for personnel...
Read MoreWhat makes a good exploitation plan in Horizon Europe?
A good exploitation plan in Horizon Europe has to be precise about the impact of the results of your project on science, industry, society and governments mostly after its end. Results are any tangible or intangible output of the project,...
Read MoreWhat makes a good communication plan in Horizon Europe?
A good communication plan in Horizon Europe makes the difference between an excellent proposal and a winning proposal. The quality of the proposals submitted in Horizon 2020 calls was very high keeping the success rate low (an average of 11%)...
Read MoreWhat logo is necessary when communicating in Horizon Europe?
One logo is necessary when communication in Horizon Europe: the EU flag. A small text “Funded by the European Union” is also necessary. This is stated in Art. 17 of the Annotated Model Grant Agreement of Horizon Europe. Every time...
Read MoreWhat makes a good dissemination plan in Horizon Europe?
The dissemination plan in Horizon Europe ensures scientific results created during the project are being published and disseminated among the research community. To do so, various means can be used and should be defined at the very beginning of the...
Read MoreIs budget deviation a problem in Horizon Europe?
Budget deviation is not necessarily a problem in Horizon Europe. It depends on the size of the deviation. This budget deviation will be visible when doing the financial (intermediary or final) reporting. To avoid unpleasant surprises, it is recommended to...
Read MoreWhat costs are eligible or ineligible in Horizon Europe?
Costs can be eligible or ineligible in Horizon Europe depending on their nature. There are five eligible cost categories in Horizon Europe: personnel, subcontracting, purchase, other, and indirect costs. The detailed list is available in the General Model Grant Agreement...
Read MoreWhat is the structure of a Horizon Europe Grant Agreement?
The structure of a Horizon Europe Grant Agreement is based on three main elements: the datasheet, the articles and the annexes. The datasheet is a summary of the specific data of the grant agreement, The articles are the core of...
Read MoreWhere can I find the AMGA of Horizon Europe?
The AMGA of Horizon Europe, AMGA standing for Annotated Model Grant Agreement, is a guide aimed at assisting EU grant beneficiaries. It is provided for information purposes only and is not intended to replace the binding legal agreements themselves, nor...
Read MoreIs Switzerland eligible for Horizon Europe?
No, Switzerland is not eligible for Horizon Europe, as it has not signed the agreement with the European Union to become a third country associated to Horizon Europe. Therefore, legal entities from Switzerland cannot receive EU funding in Horizon Europe...
Read MoreIs Israel eligible for Horizon Europe?
Yes, Israel is now eligible for Horizon Europe. On the 6th of December 2021, it has signed the agreement with the European Union to become a third country associated to Horizon Europe. Therefore, legal entities from Israel can receive EU...
Read MoreWhat is the difference between other goods and services and equipment?
The difference between other goods and services and equipment in a Horizon Europe project can be sometimes tricky. Here is how to well differentiate both. Other goods and services are consumables and supplies, promotion, dissemination, protection of results, translations, publications,...
Read MoreIs the United Kingdom eligible for Horizon Europe?
No, the United Kingdom is not yet eligible for Horizon Europe, as it has not become a third country associated to Horizon Europe yet. The agreement between the EU and the UK has not been signed yet. Until association agreements...
Read MoreIs invoicing between partners allowed in Horizon Europe?
Invoicing between partners is in general not allowed within Horizon Europe. According to the Annotated Model Grant Agreement of Horizon Europe, purchases or invoicing between beneficiaries is not considered eligible as there is the risk of double funding or charging...
Read MoreIs subcontracting between partners allowed in Horizon Europe?
No, subcontracting between partners is not allowed in Horizon Europe nor in Horizon 2020 projects. According to the Annotated Model Grant Agreement of Horizon Europe, subcontracting between beneficiaries is not allowed in the same grant. All beneficiaries contribute to and...
Read MoreWhat is the difference between subcontracting and financial support to third parties in Horizon Europe?
Subcontracting is a commercial agreement made between your entity and a third party for the realization of an entire defined task. Financial support to third parties is a non-commercial agreement between you and a third party is for a sub-grant...
Read MoreHow to justify external experts in Horizon Europe?
External experts in Horizon Europe are usually justified as other goods, works and services. However, this can depend on the type of contract your entity makes with the supplier. Therefore, external experts in Horizon Europe can be justified under three...
Read MoreWhat are Receipts in Horizon Europe?
Receipts in Horizon Europe means revenue. According to the Financial Regulation of the EU, receipts are limited to the Union grant and the revenue generated by the project. According to this regulation it is important to remember that non-profit organizations...
Read MoreWhat is the project-based remuneration in Horizon Europe?
Project-based remuneration in Horizon Europe is inherited from Horizon 2020 known as additional remuneration. It is a usual remuneration practice of a beneficiary under which an employee receives supplementary payments for working in a Horizon Europe project. As an example,...
Read MoreWhat is the Mutual Insurance Mechanism in Horizon Europe?
The Mutual Insurance Mechanism in Horizon Europe is replacing the Guarantee Fund in Horizon 2020 and it can vary between 5%-8%. Compared to the previous framework programme, the Mutual Insurance Mechanism in Horizon Europe is not always 5%. It is...
Read MoreWhat evidence is necessary for indirect costs in Horizon Europe?
No evidence is required to justify the indirect costs in Horizon Europe. Indirect costs are calculated based at the 25% flat rate on the direct costs, but only categories A-D, except volunteers costs, subcontracting costs, financial support to third parties...
Read MoreAre rewards eligible under Horizon Europe?
Yes, in general rewards are eligible under Horizon Europe. Rewards could fall under the category prizes D.1 Financial support to third parties. It is important to ensure objective and transparent selection procedures and include at least the eligibility and award...
Read MoreClaim the full purchase cost of an equipment in Horizon Europe?
You can claim the full purchase cost of an equipment in Horizon Europe, if the equipment is purchased specifically for the action (or developed as part of the action tasks) and if it fulfills the cost eligibility conditions applicable to...
Read MoreWhat costs are eligible in Horizon Europe?
There are five eligible cost categories in Horizon Europe: personnel, subcontracting, purchase, other, and indirect costs. Below the complete list of costs eligible in Horizon Europe with extract from the General Model Grant Agreement GMGA Article 6.2 – Specific eligibility...
Read MoreHow to convert hours into days in Horizon Europe?
Convert the hours worked into days in Horizon Europe when reporting personnel costs can be done in three different ways. Option 1: we convert the number of hours that the person must work per day according to its contract. Example:...
Read MoreWhat is the threshold for CFS audits in Horizon Europe?
The threshold for CFS audits in Horizon Europe is of 430.000€. In other words, a beneficiary that receives more than 430.000€ of EU contribution has to provide a Certificate on the Financial Statement (CFS). The threshold for CFS audits is...
Read MoreAre in-kind contributions eligible in Horizon Europe?
Yes, in-kind contributions provided by third parties against payment or free of charge are eligible in Horizon Europe. In-kind contributions are good or services that a third party, meaning an entity that is not part of the consortium, is providing...
Read MoreAre internal invoices eligible in Horizon Europe?
Yes, internal invoices are eligible in Horizon Europe. Officially known as internally invoiced goods and services, they correspond to the category D.2, according to article 6.2 of the General Model Grant Agreement (GMGA) of Horizon Europe. These are goods and...
Read MoreWhat is an Associated Partner in Horizon Europe?
An Associated Partner in Horizon Europe is an international partner in Horizon 2020. An Associated Partner (AP) is an entity that works for the EU project but cannot declare costs and needs to have its own budget. It can be...
Read MoreWhat is an Affiliated Entity in Horizon Europe?
An Affiliated Entity in Horizon Europe is a Linked Third Party under Horizon 2020. It is an entity that has a link with a beneficiary, in particular legal or capital link, which is neither limited to the project nor is...
Read MoreWhat is a System and Process Audit (SPA) in Horizon Europe?
The System and Process Audit (SPA) is an optional audit in Horizon Europe allowing the entity to go through less audits as it rises the threshold for a certificate on the financial statement (CFS) to 725.000€ instead of 430.000€. A...
Read MoreHow to calculate indirect costs (overheads) in Horizon Europe?
Indirect costs (overheads) in Horizon Europe are calculated as a flat-rate of 25% of the eligible direct costs (A. Personnel costs and C. Purchase costs including travel, equipment and other goods and services). There is no need to justify indirect...
Read MoreWhat are the missions of Horizon Europe?
The missions of Horizon Europe are commitments to solve some of the greatest challenges facing our world like fighting cancer, adapting to climate change, protecting our oceans, living in greener cities and ensuring soil health and food. They are an integral...
Read MoreWhere can I find the Horizon Europe Work Programmes?
The Horizon Europe Work Programmes can be downloaded from the Funding and Tenders portal of the European Commission. This page includes reference documents of the programmes managed on the EU Funding & Tenders portal starting with legal documents and the...
Read MoreWhat is the budget of Horizon Europe?
The total budget of Horizon Europe is of 95.5 billion euros. It spans over 2021 until 2027 and includes 5.4 billion euros from Next Generation Europe (NGEU) programme, the EU programme for the recovery from the COVID-19 crisis. Below a...
Read MoreCan a single individual participate in Horizon Europe?
No, a single individual cannot participate in Horizon Europe. Most EU funding programmes require that participants (including beneficiaries and affiliated entities) are legal entities such as public or private bodies, including international organisations. Therefore, a single individual cannot participate in...
Read MoreWhat are associated countries in Horizon Europe?
Associated countries to Horizon Europe are countries that signed an agreement with the European Union. This allows legal entities from these associated countries to participate under equivalent conditions as legal entities from the EU Member States, unless specific limitations or...
Read MoreHow to calculate personnel costs in Horizon Europe?
How to calculate personnel costs in Horizon Europe is the most important change compared to Horizon 2020. This excel template with fictitious numbers might be of great help. First, you have to calculate the daily rate of the person working...
Read MoreIs VAT eligible in Horizon Europe?
Yes, VAT is eligible in Horizon Europe, except when the beneficiary can deduct or refund the VAT (Value-Added Tax). According to article 6.3 of the Horizon Europe Model Grant Agreement, VAT is eligible in a Horizon Europe project. Beneficiaries can...
Read MoreIs a consortium agreement required for Horizon Europe?
Yes, in general, a consortium agreement is required for Horizon Europe projects. According to article 7 of the Horizon Europe Model Grant Agreement, a consortium agreement is required for a Horizon Europe project. Below the details and references. References: AMGA...
Read MoreCan a coordinator subcontract project management tasks?
No, in general the coordinator cannot subcontract the project management tasks in Horizon Europe. The coordinator has to make sure the project is implemented correctly and manage it effectively. Furthermore, it should act as an intermediary for all communications between...
Read MoreIs there a limit to subcontracting costs in Horizon Europe?
There is no limit established to subcontracting costs in Horizon Europe. The General Model Grant Agreement (GMGA) does not fix any limit. However, it is generally recommended to keep subcontracting costs below 15% of the total project costs. Subcontracting may...
Read MoreWhat is the difference between subcontracting and other goods and services?
Subcontracting is for an entire defined task whereas other goods and services is for a specific good or service. If the service that you are contracting is related to the realization of the task, it falls under subcontracting category cost....
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