To get the legal validation of your entity in the Funding & Tenders Portal, you have to submit various legal documents. This will be done by the Central Validation Service within the European Research Executive Agency for all EU services using the Portal. The submission of the legal documents has to be done after creating your EU login and getting a PIC number for your entity.
The required documents are the following:
- Legal entity form (template available on the Funding & Tenders Portal
- VAT extract (< 6 months) – If not VAT registered, proof of VAT exemption
- Registration extract (< 6 months) for private law bodies
- Law/decree/decision for public law bodies
- Treaty for international organisations
- Statutes for non-profit organisations
The documents have to be submitted on the Funding & Tenders Portal under My Organisation(s), Actions, Modify Organisation, Documents:
The EU Financial Regulation (2018/1046)1 requires that all recipients of EU funds (‘participants’) must be validated and that they have sufficient financial and operational capacity to carry out the action. While the operational capacity is checked as part of the evaluation procedure by the evaluation committee, legal entity validation and financial capacity check are carried out by the Central Validation Service afterwards.
Participants will be contacted and asked to submit the necessary information and supporting documents. All data and documents will be treated as confidential. Personal data will moreover be handled in accordance with EU Regulation 2018/17252 to ensure compliance with the principles of transparency, proportionality, impartiality and legality.
For more information about the legal validation on the Funding & Tenders Portal, read the European Commission’s manual Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment.