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Participant Identification Code (PIC Number): Your Key to EU Funding

What is a PIC Number?

A PIC Number is a unique identifier for your organisation. It ensures your legal, financial, and administrative information is consistent across EU funding programmes, including Horizon Europe, Erasmus+, and other grants. Once assigned, the Participant Identification Code Number can be reused for multiple projects.

Why Your Organisation Needs a PIC Number

  • Efficiency: Pre-fills organisation data in applications automatically.
  • Validation & audits: Supports eligibility checks and financial verification.
  • Consortium management: Quickly verify partner organisations.
  • Reusability: One Participant Identification Code Number works across all EU funding calls.

How to Use Your PIC Number

  1. Pre-registration: Check if your organisation already has a PIC Number or register one. Assign a Legal Entity Appointed Representative (LEAR).
  2. Proposal submission: Enter your PIC Number and partner Numbers; the portal auto-fills organisation details.
  3. Grant agreement & reporting: Participant Identification Code Number ensures correct legal and financial data.
  4. Future projects: Reuse your PIC Number, keeping your profile updated for smooth applications.

Common Mistakes to Avoid

  • Creating multiple Participant Identification Code Numbers for the same organisation.
  • Using outdated or incorrect legal/financial information.
  • Failing to update changes in legal status, address, or bank account.
  • Entering wrong Participant Identification Code Numbers for consortium partners.

Best Practices for EU Funding

  • Check for an existing PIC Number before registering.
  • Gather accurate legal and financial data before submission.
  • Appoint a LEAR to maintain and update the Participant Identification Code Number profile.
  • Keep organisation data consistent across all projects.
  • Document your Participant Identification Code Number internally for smoother future applications.

Key Takeaway

The Participant Identification Code Number may seem like a small administrative step, but it’s critical for a smooth EU funding journey. Correct registration and maintenance save time, prevent errors, and make managing EU grants easier.

Disclaimer: This guide provides general information only. Always refer to official European Commission resources for legal and financial requirements.